Job Description Summary Location: East Hanover, NJ (Hybrid) #LI-Hybrid About the role: The Novartis Congress Management and Association Relations team is seeking an individual who will act as a lead Congress Planner, providing strategic leadership and oversight to the planning and execution of Commercial and/or Medical, National and/or Regional congresses, across various disease areas. This individual will work cross functionally with appropriate internal and external partners to ensure overall program success. Job Description Your Key Responsibilities: Communications management (planning meetings, pre-cons, and briefs): Facilitate US/Global communication to ensure transparency and complete under-standing of congress initiatives, in addition to standard planning meetings, and briefs. Cross-functional planning/liaising (internal and external partners): Facilitate cross-functional planning teams, provide strategic guidance/recommendations to ensure congress elements are in alignment with brand(s) and corporate goals; achieve consensus among cross functional team members regarding strategy/content and develop timelines, monitor status, and provide comprehensive communications. Housing management : manage housing blocks and registration for Novartis attendees at times partnering with housing coordinators. Ancillary meetings management: manage and/or schedule various ancillary meetings, to include Pre-Convention Briefings, Internal Debrief Meetings, ME Engagement Rooms, etc. Product Theater/Presentation management: secure Product Theaters, as requested by internal stakeholders, to include the management of all associated deliverables. Promo/ deliverable management : negotiate/secure promotional opportunities, as requested by internal stakeholders, to include the management of all associated deliverables. Financial management : create, manage and reconcile Congress related finances to ensure we are accurately accounting for costs, and delivering within budget. Association Relations: main congress point of contact to association for congress related activities. Communicate timely and effectively with association staying on top of all timelines and release of information. Exhibit management : oversee exhibit agency for the execution of the booth design/flow, structure, messaging hierarchy, visual/interactive elements, distribution materials, and on-site exhibit operations. Compliance & Policy : ensure all managed congress activities are compliant and follow Novartis policy Onsite management : 30% domestic travel Role Requirements
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